{"id":1774,"date":"2015-03-31T16:39:05","date_gmt":"2015-03-31T20:39:05","guid":{"rendered":"https:\/\/easyonhold.com\/blog\/?p=1774"},"modified":"2026-04-07T13:42:21","modified_gmt":"2026-04-07T17:42:21","slug":"corporate-speak-on-hold-messages","status":"publish","type":"post","link":"https:\/\/easyonhold.com\/blog\/corporate-speak-on-hold-messages\/","title":{"rendered":"Ditch the Corporate Tone: 6 On-Hold Messaging Tips"},"content":{"rendered":"\n<p>Here\u2019s a quick marketing tip: avoid corporate speak in on hold messages and digital music on hold.<\/p>\n\n\n\n<p>The sound of a phone ringing is amazingly similar to the sound of opportunity knocking. If a potential customer gave you 30 seconds to say anything you want, would you take that time to make yourself sound smart? Or would you want to show them a&nbsp;<strong>direct path<\/strong>&nbsp;to success with your solution?<\/p>\n\n\n\n<p>Yes, every customer touchpoint deserves attention, yet many overlook the message on hold. According to&nbsp;<a href=\"https:\/\/www.sqmgroup.com\/resources\/library\/blog\/industry-standards-top-call-center-kpis\">SQM Group<\/a>, 46% of callers are placed on hold when speaking with an agent, with an average hold time of 55 seconds. How will they feel?<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>abandoned<\/strong>&nbsp;(silence on hold)<\/li>\n\n\n\n<li><strong>cornered<\/strong>&nbsp;(high-pressure sales pitch)<\/li>\n\n\n\n<li><strong>unimportant<\/strong>&nbsp;(music with no communication included)<\/li>\n\n\n\n<li><strong>insulted<\/strong>&nbsp;(\u201cyour call is important to us\u2026\u201d)<\/li>\n\n\n\n<li><strong>patronized<\/strong>&nbsp;(corporate speak in on hold messages)<\/li>\n<\/ol>\n\n\n\n<p>Today, let\u2019s just check ourselves for \u201ccorporate speak\u201d. It has no place in the on hold message because you\u2019re trying to make the caller feel welcome; among friends.<\/p>\n\n\n\n<p>Friends have a way of talking. It\u2019s honest and plain. Sincere.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-elwood-said-it-best\">Elwood Said It Best<\/h2>\n\n\n\n<p>In the delightful 1950 movie&nbsp;<a href=\"https:\/\/www.imdb.com\/title\/tt0042546\/\" target=\"_blank\" rel=\"noreferrer noopener\">Harvey<\/a>, starring James Steward as Elwood P. Dowd, provides a worthwhile bit of advice:<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-rich is-provider-embed-handler wp-block-embed-embed-handler wp-embed-aspect-4-3 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"James Stewart - Harvey (2\/2)\" width=\"640\" height=\"480\" src=\"https:\/\/www.youtube.com\/embed\/EzOIhLJ1C-Y?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>In the delightful 1950 movie&nbsp;<a href=\"https:\/\/www.imdb.com\/title\/tt0042546\/\" target=\"_blank\" rel=\"noreferrer noopener\">Harvey<\/a>, starring James Steward as Elwood P. Dowd, provides a worthwhile bit of advice:<\/p>\n\n\n\n<p><em>\u201c\u2018In this world, Elwood\u2026 you must be oh so so smart, or oh so pleasant\u2026\u2019 I recommend pleasant. You may quote me.\u201d<\/em><\/p>\n\n\n\n<p>People prefer pleasant, especially on the phone!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Example of Corporate Speak in On Hold Messages<\/h3>\n\n\n\n<p>Consider this dizzying verbiage:<\/p>\n\n\n\n<p><em>At the genesis of any systems integration, one of the most salient challenges is the constant need to upgrade technology. Therefore, in an ongoing effort to become a more efficient and relevant organization, we have assumed a leadership position in the industry, to assure you that your trust and confidence shall not be misplaced.<\/em><\/p>\n\n\n\n<p>So refined! So polished! So off-putting.<\/p>\n\n\n\n<p>An alternative might be:<\/p>\n\n\n\n<p><em>One thing you can always count on: technology continues to change. When you choose to to business with us, you can be sure the technology and tools we offer are up to date.<\/em><\/p>\n\n\n\n<p>Simple, friendly, conversational tone and ideas are important. Instead of trying to sound smart, why not sound friendly?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">6 Tips to Ditch Corporate Speak<\/h2>\n\n\n\n<p>Now that you can identify ornate corporate language, it\u2019s time to try these tips to make your on hold messaging more human.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Speak Like a Human<\/h3>\n\n\n\n<p>Start using everyday words. Swap \u201cutilze\u201d for \u201cuse.\u201d Replace \u201cendeavor\u201d with \u201ctry.\u201d Avoid saying things like \u201cwe appreciate your continued patronage\u201d when you simply say, \u201cThanks for sticking with us.\u201d<\/p>\n\n\n\n<p>Instead of:<\/p>\n\n\n\n<p><em>We appreciate your patience while we work toward resolving your inquiry.<\/em><\/p>\n\n\n\n<p>Try this approach:<\/p>\n\n\n\n<p><em>Thanks for hanging in there\u2014we\u2019re working to get you answers.<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Be Specific. Avoid Vague Statements.<\/h3>\n\n\n\n<p>Cut the jargon. If you\u2019re referencing a new feature or improvement, name it. Let callers feel included, not excluded by buzzwords.<\/p>\n\n\n\n<p>Instead of:<\/p>\n\n\n\n<p><em>We\u2019ve optimized our multi-platform solutions to better serve client expectations.<\/em><\/p>\n\n\n\n<p>Try:<\/p>\n\n\n\n<p><em>Our new, fast mobile app makes it easier to manage your account on the go.<\/em><\/p>\n\n\n\n<p>The last example here is shorter, simpler, but it also gives the caller more information. It specifies:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>the \u201cmulti-platform solution\u201d (the new mobile app)<\/li>\n\n\n\n<li>how they \u201coptimized\u201d it (they made it faster)<\/li>\n\n\n\n<li>how it \u201cbetter serves client expectations\u201d (customers will use app on mobile devices so they can access vital services any time and anywhere)<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">3. Use Active Voice<\/h3>\n\n\n\n<p>Engaging messages should feel direct and confident. Passive voice feels evasive\u2014like the person committing the act is running away from responsibility. Active voice builds trust. It also gives your messages a conversational tone.<\/p>\n\n\n\n<p>Instead of:<\/p>\n\n\n\n<p><em>Your call is being transferred.<\/em><\/p>\n\n\n\n<p>Try:<\/p>\n\n\n\n<p><em>We\u2019re connecting you to someone who can help.<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Use Light Humor to Add Warmth<\/h3>\n\n\n\n<p>People are sometimes funny. We don\u2019t need to be laugh-out-loud funny, but a little warmth can ease tension when it\u2019s appropriate.<\/p>\n\n\n\n<p>If someone is calling your company, they are probably experiencing a problem and they aren\u2019t too happy about it. You can use light humor to break the ice without sounding like you are trivializing the problem or making fun of the situation.<\/p>\n\n\n\n<p>It lightens the mood.<\/p>\n\n\n\n<p>Instead of:<\/p>\n\n\n\n<p><em>Please hold while we troubleshoot your issue.<\/em><\/p>\n\n\n\n<p>Try:<\/p>\n\n\n\n<p><em>We know hold music isn\u2019t a concert, but we\u2019re tuning up your service backstage. Thanks for waiting!<\/em><\/p>\n\n\n\n<p>You can then introduce digital music on hold to fill the silence and improve the general mood and atmosphere of the call. This transforms a user experience that would be frustrating, bothersome and tedious into something engaging.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Less Is More<\/h3>\n\n\n\n<p>Keep it short. Long-winded scripts lose people. When businesses try to fill gaps in on hold time, they often pad the message with fluffy phrases that say very little. Instead of cramming in unnecessary words, say what matters\u2014and let silence team up with the right digital music on hold.<\/p>\n\n\n\n<p>A well-chosen track creates a better atmosphere that keeps callers engaged without needing constant narration. Brevity paired with tone-appropriate music can make your message more impactful and memorable. A&nbsp;<a href=\"https:\/\/easyonhold.com\/blog\/unplugged-digital-moh-for-call-center-platforms\/\">digital music on hold system<\/a>&nbsp;allows you to use popular and relevant music for your calls.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">6. Avoid Jargon in On Hold Messages<\/h2>\n\n\n\n<p>There are many lists of business-talk \u201cwatch-words\u201d to be avoided. For example, Forbes Magazine published an article based on&nbsp;<a href=\"http:\/\/www.forbes.com\/sites\/groupthink\/2012\/01\/26\/the-most-annoying-pretentious-and-useless-business-jargon\/\" target=\"_blank\" rel=\"noreferrer noopener\">The Most Annoying, Pretentious And Useless Business Jargon.<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>bleeding edge<\/li>\n\n\n\n<li>core competency<\/li>\n\n\n\n<li>best practice<\/li>\n\n\n\n<li>leverage\u2026<\/li>\n<\/ul>\n\n\n\n<p>Forbes says, \u201call that meaningless business jargon makes you sound like a complete moron.\u201d<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Improve Your Customer Experience<\/h2>\n\n\n\n<p>People don\u2019t trust overly polished language. They trust clear, kind, and honest communication. That\u2019s what makes on hold messaging worth listening to\u2014and what turns hold time into brand time.<\/p>\n\n\n\n<p>Here are a few sources to learn more about great On Hold Messages from Easy On Hold:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/easyonhold.com\/learn\/on-hold-message-tips\/On-Hold-Messages-That-Work\/\" target=\"_blank\" rel=\"noreferrer noopener\">On Hold Messages That Work<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/easyonhold.com\/blog\/marketing-they-cant-ignore-messages-on-hold\/\" target=\"_blank\" rel=\"noreferrer noopener\">Marketing Messages They Can\u2019t Ignore<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/easyonhold.com\/blog\/strateg-5-winning-topics-marketing-messages\/\" target=\"_blank\" rel=\"noreferrer noopener\">5 Winning Topics For On Hold Messages<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/easyonhold.com\/blog\/what-not-to-say-in-your-message-on-hold\/\" target=\"_blank\" rel=\"noreferrer noopener\">What NOT To Say In Your Messages On Hold<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/easyonhold.com\/solutions\/\">Examples of Messages in Different Solution Areas<\/a><\/li>\n<\/ul>\n\n\n\n<p>Make your hold messages stand out\u2014try these creative tips now!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Here\u2019s a quick marketing tip: avoid corporate speak in on hold messages and digital music on hold. The sound of [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1776,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12],"tags":[60,9,46],"class_list":["post-1774","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-on-hold-messages","tag-banished-on-hold-messages","tag-message-on-hold","tag-on-hold-message-scripts"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Avoid Corporate Speak in On Hold Messages | Easy On Hold<\/title>\n<meta name=\"description\" content=\"Learn how to ditch corporate speak and create messaging and digital music on hold that reflect your brand. 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